Why Does SFG20 Lets You To Change Task Criticalities In Facilities-iQ?

In Facilities-iQ, all SFG20 maintenance tasks are colour coded according to their level of criticality to help you easily differentiate between work you are legally obliged to complete and work that is function-critical or discretionary. 

These criticality ratings are determined by SFG20’s highly qualified team of in-house Technical Authors who research legislation, regulations and industry best practice – this makes up the SFG20 industry standard which has been in place since 1990. 

This quick guide will answer why we allow you to change the colour code criticality of non-statutory tasks with examples of why/when you would do this.  

What Does Each Colour Code Criticality Level Mean In Facilities-iQ?

Red tasks are classified as Statutory/Legal which means they are a legal requirement.  

Pink tasks are classified as Business critical, contractual or operational to ensure sector/organisation compliance and can be applied by tailoring a schedule.   

Amber tasks are classified as Optimal meaning they are function critical and/or industry best practice tasks.   

Green tasks are classified as Discretionary meaning they are non-critical. 

Why Can You Change The Criticality Of Tasks Within Facilities-iQ? 

Users with an Advanced or Professional Facilities-iQ subscription can amend the criticality level of non-statutory tasks as required to suit the unique needs of their organisation. 

This includes creating Pink tasks to align them with specific business, contractual or operational requirements to ensure sector/organisation compliance.  

The key distinction between Red tasks and Pink tasks is that Pink tasks are specific to a particular sector or organisation and are considered critical for their operations, but they are not required by law. 

By tailoring task criticality levels, this enables you to keep all maintenance activity bespoke to your business, supporting the smooth running of your facility while avoiding over or under-maintaining assets which can both be costly. 

In doing so, you can create highly tailored Maintenance Regimes (a collection of all of your building’s maintenance schedules in file-and-folder format) that reflect your facility's unique requirements. 

The big benefits of this are that it allows for more accurate planning and budget forecasting as well as enables you to prioritise tasks more effectively. 

In the long run, this can save you not only money but also time and effort  – three precious factors that are essential to the success of any organisation. 

Examples Of Why You Would Change Task Criticality In Facilities-iQ  

An example of why you may wish to change the criticality level of a task is if you have an asset that you deem important and would like it classified as an Amber task rather than a Green task.  

Or, you may wish to change a task, whether Green or Amber, to Pink to reflect business critical, contractual or operational requirements and ensure sector/organisation compliance.  

It may be the case that you want to change the criticality of a task within a specific building.  

If so, we allow you to implement site-specific changes to tasks for individual locations without affecting other buildings or assets.

H2: Industry-specific Examples Of Why You Would Change Task Criticality In Facilities-iQ 

As a more industry-specific example, let’s think about a business which revolves around selling frozen goods. 

They would consider their freezers as critical assets, as if they were to fail, the impact of this would be severe in terms of money and resources wasted.  

Therefore, they would change the task criticality for freezers from Amber to Pink.  

Another example would be the checking of security in a highly secure environment such as a prison.  

These tasks would be classed as more important in the custodial sector and therefore a Pink task but may not be as important in an office environment for instance.  

Knowledge Is Power: What To Read Next 

SFG20 allows users to change task criticality to accommodate the specific needs and requirements of different sectors, organisations and facilities, all while ensuring that critical maintenance is not overlooked or delayed. 

At SFG20, the industry standard for building maintenance specification, we want to make your maintenance processes easier, not harder, which is why we offer a flexible and highly tailorable way of achieving your organisation’s compliance goals.  

However, your chance of achieving compliance is far lower if you don’t understand the meaning of statutory. To see SFG20’s jointly agreed industry definition of a statutory task with BSRIA, CIBSE and IWFM and for a closer look at each criticality colour code rating, hit the button below.  

Want to generate mass time and financial savings with SFG20? Take a read of our e-book linked below which details how one of our clients saved £2 million with little-known compliance hacks. 

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